Privacy of Student Records

  1. In compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA), Asheville-Buncombe Technical Community College will not disclose educational records concerning its students except for directory information and as otherwise stipulated herein. Directory information will be released to anyone who requests it only when the request is deemed to be for educational purposes, unless the student specifies in writing to the Student Records and Registration office that his or her directory information be withheld. In such case, no directory information will be released. In addition to educational purposes, directory information may also be released for College publications, commencement announcements, press releases and advertisements.

  2. A parent of an eligible student does not have access to the student’s educational records. In order for parents to have access to an eligible student’s education records, beyond directory information and without written permission from the student, a parent must certify that the student is economically dependent as defined in Section 152 of the Internal Revenue Code of 1986.  If a parent can prove dependency to the Student Records and Registration office by showing a copy of the parent’s current tax report form or another acceptable report of current dependency, then the parent may have total access to the student’s education records.

  3. A-B Tech will release a student’s educational records without his or her approval only under the following circumstances to:

    • Asheville-Buncombe Technical Community College officials who have legitimate educational interest in the records.

    • Officials of another college or university in which a student seeks to enroll.

    • Certain federal and state educational authorities for purposes of enforcing legal requirements in federally supported educational programs.

    • Persons involved in granting financial aid for which the student has applied.

    • Testing and research organizations conducting certain studies for or on behalf of the school.

    • Accrediting organizations.

    • Be in compliance with a court order or lawfully issued subpoena, but only after the eligible student has been duly notified. The college will then comply in the absence of any legal order cancelling the subpoena.

    • In very narrowly defined emergencies affecting the health and safety of the student or other persons.

    • State and local authorities, within a juvenile justice system, pursuant to specific state law.

    • Parents of eligible students under the provision of paragraph 2 above.

  4. Law enforcement unit records are not educational records and may be disclosed by the A-B Tech Campus Police Force to college officials, other law enforcement personnel and court officials without the student’s consent. Parents do not have an automatic right to inspect law enforcement unit records. Public inspection of law enforcement unit records is subject to the Chapter 132 of the North Carolina General Statutes (the North Carolina Public Records Act). All public records requests for law enforcement unit records must be reviewed by the college attorney for legal compliance.

  5. Questions regarding student records should be directed to the College’s Student Records and Registration office.